Arapahoe Schools - Together We Teach. Together We Learn. Together We Succeed.

August menu

Athletic events this week.

Mrs Downey's 2nd grade class welcomes back and says hohou for all you do for us to the elementary school front office, the kitchen staff, and Central office.

Our first Friday Celebration was a great success! Students were on their best behavior! Also, our newest Falcons got to participate in a lively game of Musical Chairs with the help from our drum group! This is going to be an amazing year!!

Happy first day back to school from Mrs. Brown’s class! 😎

W E L C O M E B A C K!

Open House, Monday August 22nd! See you there!!!

PUBLIC NOTICE Notice is hereby given that a Special Meeting/Board Retreat by the Board of Trustees of Fremont County School District No. 38, State of Wyoming, will be held Friday, August 19 and Saturday, August 20, 2022 at 8:30 a.m. The Special Meeting will be at the Holiday Inn Express 3431 Ember Lane Billings, MT 59102 Agenda Items: 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Discussion Items • Mission, Vision and Value Statement Annual Review • Arapaho Charter High School Enrollment Process • PreK-8 Registration Update and Plan for Overenrollment • Employment Application Process • Admin Roundtable Calendar • NIEA Travel • Skogen, Cometto & Associates Letter • Arapaho Language Pre-School Update • Process for Updating Website • McKinney-Vento Policies • ACHS Attendance/Student Advocate Job Description • 2022-2023 School Year Goals & Proposed Initiative 5. Policy Readings 6. Executive Session 7. 2022-2023 Bus Routes 8. Out-of-State Travel 9. Inter-District Transportation Consent 10. Personnel 11. Information 12. Adjournment BY ORDER OF: Leslie Spoonhunter Board Chairman Fremont County School District No. 38 Arapahoe, Wyoming

ACHS Golf Team

The first day of school is quickly approaching! Pease get your student Re-enrolled or Registered as soon as possible. This must be done every school year. We can't wait to see your student, and for the New Year to begin!!

PUBLIC NOTICE Notice is hereby given that a Special Board Meeting by the Board of Trustees of Fremont County School District No. 38, State of Wyoming, will be held Thursday, August 11, 2022 at 6:00 p.m. The Special Meeting will be at 445 Little Wind River Bottom Road Arapahoe, WY 82510 in the Superintendent’s Office Agenda Items: 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Executive Session 5. Personnel 6. Adjournment BY ORDER OF: Leslie Spoonhunter Board Chairman Fremont County School District No. 38 Arapahoe, Wyoming

PUBLIC NOTICE Notice is hereby given that a Special Board Meeting by the Board of Trustees of Fremont County School District No. 38, State of Wyoming, will be held Wednesday, August 10, 2022 at 6:00 p.m. The Special Meeting will be at 445 Little Wind River Bottom Road Arapahoe, WY 82510 in the Culture Center Agenda Items: 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Milk Bid 5. 2022-2023 Staff Handbook 6. Personnel – Hire 7. Adjournment BY ORDER OF: Leslie Spoonhunter Board Chairman Fremont County School District No. 38 Arapahoe, Wyoming

Solution Tree PLC Summit

Returning Student Registration is still open for ALL Returning students. Snapcode Letters were mailed out. Please check your mail for your students online enrollment registration snapcode. Click the link to get started! https://registration.powerschool.com/family/gosnap.aspx?action=32575&culture=en Please call KayCee Quiver at 307-856-9333 ext 168 for your students snapcode! or email kaycee.quiver@fremont38.com

Coming Your Way!

Looking for a new hobby?

PUBLIC NOTICE Notice is hereby given that a Special Recreation Board Meeting by the Board of Trustees of Fremont County School District No. 38, State of Wyoming, will be held Wednesday, August 3, 2022 at 5:45 p.m. The Special Meeting will be at 189 Left Hand Ditch Road Riverton, WY 82501 Agenda Items: 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Niieihii Black - Request 5. Karen Returns To War - Request 6. Adjournment BY ORDER OF: Leslie Spoonhunter Recreation Board Chairman Fremont County School District No. 38 Arapahoe, Wyoming

Looking ahead for Falcon Athletes. Attention Arapahoe School Parents & Guardians!!! The first day of Fall Sport Practice will be August 16, 2022 at 3:45-5:30 PM. Students interested in Participating in CROSS COUNTRY, VOLLEYBALL, OR FOOTBALL, must have a sports physical to participate. This year will will be providing transportation to practice at the school and after practice we will transport students home. Please drop physicals off at the front office, so we may get a list together for Transportation. School starts August 24, 2022 First Cross Country Meet August 25, 2022 First Youth Volletball Game. September 1, 2022 First JH Volleyball Game September 1, 2022 First Football Game September 1, 2022 As a reminder, Athletes must have 5 practices before they can participate in an athletic contest. (Football should have at least 10 practices)

If you’re Child is interested in playing volleyball this fall might be fun to sign up For CWC volleyball camp.

Fremont County School District #38 445 Little Wind River Bottom Road Arapahoe, WY 82510 Invitation to Bid FRESH MILK AND DAIRY PRODUCTS 2022-2023 BID OPENING DATE: Fremont County School District #38 is soliciting bids to provide Fresh Milk and Dairy Products for the 2022-2023 school year. Bids will be received until 2:00 pm August 2, 2022. BID AWARD: The bid will be awarded to the lowest priced most responsible and responsive bidder. Selection will be publically announced during the August 3, 2022 Regular Board Meeting at 189 Left Hand Ditch Road, Riverton, WY 82501. SPECIFICATIONS: Milk deliveries will begin at the start of the school year. Access is limited during non-school days. A copy of the school calendar is included with specifications. Questions regarding the specifications should be directed to Krystal Northcott, 307.856.9333 x161, krystal.northcott@fremont38.com no later than August 2, 2022. PRODUCT: All products when delivered will be fresh and of high quality. The requested 8oz. milk products shall be delivered in cases not to exceed forty (40) pounds and shall have an accurate count. Expiration dates must good for a minimum of 7 days from day of delivery. Substitutions must have prior approval from the Food Service Director, Krystal Northcott, 307.856.9333 x161, krystal.northcott@fremont38.com. Any milk reported by the district (school) as unsatisfactory due to taste, consistency, color, or containing foreign objects, will be picked up by the dairy provider. The dairy is responsible for analyzing these problems and notifying the Food Service Director in writing, the results of the findings SUBSTITUTIONS The SFA expects the Distributor(s) to fulfill 98 percent of orders without shortages, outages or substitutions. If Distributor(s) is temporarily out of stock of a particular item, they may deliver an equal or superior product at an equal or lower price, with prior approval of an assigned representative for the affected SFA member. MILK CASES: Cases in which the milk is packed for delivery to the schools must be of the same size (capacity), i.e., the number of milk units packed in all milk cases must be the same. Milk cases must be cleaned and sanitized at the dairy before re-packing with milk. CREDITS Unused milk units may be left at the building under refrigeration. 2 Full credit shall be given for unused milk units during any of the above periods. Sour milk and leakers are to be replaced by the dairy. The District will make a reasonable attempt with the successful bidder to minimize the amount of credit milk at the vacation period(s). INVOICES AND PAYMENTS Invoices will be included at the time of delivery. Delivery receipts must be signed by an authorized school district employee. DELIVERY LOCATIONS: Quantities listed are approximate, 20 operating days, per month and could increase or decrease as much as 20 percent. The District shall not be obligated to accept delivery on more or less milk or milk products than is actually requested. Deliveries will be required at the following location: 445 Little Wind River Bottom Road, Arapahoe, WY 82010 Deliveries will need to be coordinated with the Food Service Director, Krystal Northcott, 307.856.9333 x161, krystal.northcott@fremont38.com. Delivery will be accepted during the time of 6:00am and 2:00 pm, Monday thru Friday during operating school days. SFA will consider exceptions to the delivery schedule upon special request of the successful bidder. Bidders proposed delivery schedule must be attached to bid proposal. All shipments shall be delivered FOB: Destination – no freight, fuel or delivery surcharges will be allowed. TERM OF SUPPLY AGREEMENT: Deliveries are to be made as needed for school days between approximately August 22, 2022 thru May 25, 2022 and for any summer programs ran by the District. An option for four (4) one year renewals with an evaluation by May 30th of each year. Quantities indicated or estimated are subject to increase and decrease as determined by the school district. BUY AMERICAN: Schools participating in the federal school meal programs are required to purchase domestic products for school meals to the maximum extent practicable. The “Buy American” requirement (7 CFR Part 210.21(d)) specifies that the SFA should purchase domestically produced food and food products. Domestic commodity or product means an agricultural commodity that is produced in the US and a food product that is processed in the US substantially (at least 51 percent) using agricultural commodities that are produced in the US. Federal regulations require that all foods purchased for Child Nutrition Programs be of domestic origin to the maximum extent practicable. ALL products that are normally purchased by Distributor(s) as non-domestic and proposed as part of this solicitation must be identified with the country of origin. Distributor(s) shall outline their procedures to notify the SFA when products are purchased as non-domestic. 3 1. Any substitution of a non-domestic product for a domestic product (which was originally a part of the solicitation), must be approved, in writing, by the Food Service Director, prior to the delivery of the product to the SFA 2. Any non-domestic product delivered to the SFA, without the prior, written approval of the Food Service Director, will be rejected. Bidder will affirm their willingness to assert their best and reasonable efforts to ensure compliance with this federal rule by signing this IFB. SUSPENSION AND DEBAREMENT By signing this bid, bidder certifies that neither it nor its principals/agents are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction or from receiving federal financial or nonfinancial assistance, nor are any of the participants involved in the execution of this bid suspended, debarred, or voluntarily excluded by any federal department or agency in accordance with Executive Order 12549 (Debarment and Suspension), 44 CFR Part 17, or 2 CFR Part 180, or are on the debarred, or otherwise ineligible, vendors lists maintained by the federal government. Further, bidder agrees to notify SFA by certified mail should it or any of its principals/agents become ineligible for payment, debarred, suspended, or voluntarily excluded from receiving federal funds during the term of this bid. TERMINATION The SFA may terminate an award prior to the expiration of the term, without cause and without penalty, upon thirty (30) days written notice to the selected Distributor(s). PROTEST OF BID AWARD Any vendor who desires to protest the award of a bid pursuant to this policy shall, within fifteen (15) days after award of the bid, give notice of their protest. The notice shall state in detail the basis of the claimant’s bid protest and the resolution requested. The bid protest shall be provided to the Food Service Director or other person designated by the school district to handle bid protests pursuant to the food service procurement policy. The Food Service Director or other person so designated shall investigate the claim and issue a written decision within fifteen (15) days after receipt. If the claimant is not satisfied with the decision of the Food Service Director, the claimant may appeal the decision to the board of trustees of the school district. The notice of appeal shall be filed with the board of trustees at the office of the Superintendent of Schools within fifteen (15) days after issuance of the decision being appealed from. The appeal shall state the basis of the appeal and provide to the board the original bid protest, together with a copy of the decision being appealed from. The specific grounds for the appeal shall be stated in the appeal and shall not include additional claims or information not provided with the original bid protest. The board of trustees at the next regular board meeting following the receipt of the appeal shall either hear the appeal or set a time to consider the appeal. The board may in its discretion render a decision based upon the information and records before the board of trustees or, in the board’s discretion, may request the claimant and a representative of the school district to each present information pertaining to the bid protest. In the event the board chooses to hear from the bid protester and a representative of the school district, each will be entitled to present or have someone on their behalf present their position to the board. Thereafter, the board shall render its decision either at that meeting or at the next regular board meeting. 4 Attachment A Mild Products Fremont County School District #38 5 Company Name: ______________________________________ Description Approx Quantity How Packed Bid Unit Unit Price* Delivery Days Delivery Frequency 1 Milk, skim, Unflavored ½ pt. carton $ 2 Milk, skim Chocolate 1440 per week ½ pt. carton $ 4 Milk, 1%, Unflavored. 960 per week ½ pt. carton $ Bottom Line TOTAL price for milk products *Unit Price refers to the cost of the product including all applicable processing and warehousing costs. Attachment B Vendor Pricing Form Bidder(s) - Complete, sign and return this “Vendor Pricing Form” and Attachment A. 6 Completed bids must be submitted no later than: August 02, 2022 at 2:00 PM MST Bidders(s) failure to execute/sign bid prior to submittal deadline may render proposal non- responsive. Organization Name (print): ________________________________________________________________________________ Name and Title of Authorized Representative (print): ________________________________________________________________________________ Address: ________________________________________________________________________ City: _________________________________ State: ________________ ZIP: ________________ I certify by my signature below that the PRICES quoted in this bid are correct and that the proposal conforms to all specifications and requirements outlined in the solicitation. I further certify that I have the authority to obligate the company to perform under the terms and conditions stated in this solicitation, which is hereby incorporated by reference and made a part hereof, and the company agrees to be bound by such terms and conditions and any resulting agreement. I further agree that any conflict between the terms and conditions of the solicitation and the company’s proposal documents will be resolved in favor of the solicitation, except as may be otherwise agreed to in writing by the Bidder and the SFA. The undersigned hereby offers to provide products as specified in this proposal for the period starting August 15, 2022 and ending June 30, 2023. I understand that the SFA reserves the right to reject any or all proposals, and that this proposal may not be withdrawn during a period of thirty (30) days from the time of opening of the proposal.     __________________________________ ____________________ Signature (of authorized representative): Date: Print Name: ________________________ Title: ______________________________   NOTE: Accepting a bid proposal does not constitute award of the bid. However, if your bid is accepted, these documents will serve as the contract with the SFA.